Paperless Office

No Hard Copy Here: 5 Solutions for Going Paperless at Work

Did you know that approximately 1 billion trees worth of paper is disposed of every year in the US? That’s a lot of wasted paper and a stat you and your business doesn’t want to contribute to.

The good news? Going paperless at work isn’t as hard as it may seem on, well, paper.

In this article, we’ll break down 5 tips and tricks you can use to make the transition to digital-only in the workplace a smooth one. That way you and your staff can work with more efficiency, and without waste, helping reduce your business’s carbon footprint. 

1. Get Your Team on Board Early

We’ll be honest, nobody likes change, especially in the workplace. This means that your staff may pushback a bit when you start implementing your paperless plan.

Because of this, it’s important to get your team on board early. Talk to them about the benefits of going paperless and try to sell them on the idea so they’re more receptive once changes start taking place.

2. Go Digital-Only and Use the Cloud

Your first step in your paperless plan is going to be to go digital-only and sign up for a cloud service. The cloud is affordable, scalable, and easy-to-use, so don’t be too intimidated by this process.

Just make sure that you use the cloud and don’t rely on your computer’s storage only, as it’s a great way to lose all of your important documents for good. Also, learn how to use .net generate pdf tools, so you can convert documents to different file types with ease.

You Might Also Enjoy...  SBA Loan Requirements: How to Qualify For a Business Loan

3. Remove All Paper From the Office

This might sound a bit extreme but hear us out… one of the best tips for going paperless in the workplace is to literally remove all paper from the office.

Getting rid of things like notepads, printers, and paper invoices completely will force your team to embrace the move to digital. This can be quite helpful when making a change of this size, although it might decrease productivity for a few weeks while people adjust.

4. Copy Documents Using Phone Apps

One of the main reasons why people hold onto their printer is not to print things, but to have access to a copier. And while that’s okay for some offices, others struggle to go paperless with a printer and paper still located in the workplace.

If you’re looking for a modern solution to a lack of a copier, look no further than the smartphone in your pocket. There are tons of copier machine smartphone apps out there that can help you embrace the paperless lifestyle at the office.

5. Replace Traditional Mail With Email

Does your business deal a lot with traditional mail? That’s a lot of paper being wasted each year, which of course isn’t a good thing.

The best way to solve this problem? Communicate using email only, or at least transition as much traditional mail to email then you can. This will save a ton of paper, as well as speed up communication times, which is a nice added bonus.

5 Tips for Going Paperless at Work

Well, there you have it! Those are 5 ways you can make going paperless at work that much easier for you and your staff!

You Might Also Enjoy...  4 Inventory Tracking Hacks Worth Utilizing in 2019

Remember, there’s a good chance you’re going to get some pushback from your team over a change of this size. Try to get them on board, and then help them along by removing paper from the office completely.

Looking for more ways you can run your business to the next level? Check out our blog!